how to backup outlook 2010

Knowing how to backup Outlook 2010 is important if it is your primary method of storing emails and communicating with your contacts. This is especially true if you’ve made a lot of customizations (such as creating distribution lists) that are difficult or impossible to replicate. A lot of important information can be stored in your email account and the loss of that information can be devastating.

The move to a more digital method of communication means that much of the important correspondence you used to receive by post now reaches your email address. Because of the way we view email, as well as the amount of junk contained without valuable messages, this important information may seem less important than if you had a physical copy of it. However, the new format does not diminish the importance you should give to your email information, and in the same way you would protect important physical documents, you should take precautions to protect your email. Fortunately, you can easily backup your Outlook 2010 files using a standard utility that comes with the program so that you don’t lose your data.

How to Create a Backup in Outlook 2010

The method of backing up your files in Microsoft Outlook 2010 involves a short series of procedures that take place within the Microsoft Outlook program. The actual process of creating the backup file may take some time, especially if you are backing up many files, but the procedure will result in a file in PST file format. You can specify a location of your choice for the resulting backup file, but in the end you need to copy the Outlook 2010 backup file to another computer, a cloud storage service, or an external hard drive. Why, you may ask? If your hard drive fails or if your computer is stolen, you will lose all files on that computer. The purpose of creating a backup file is to protect it from situations like this, so it should be stored in a location unaffected by disaster affecting the original files.

  • Start backing up your Outlook 2010 files by launching the program. Click the File tab in the upper-left corner of the window, then click Open on the left side of the menu. The list of options in the middle of the window will change, so click the Import button to launch the Outlook 2010 Import/Export tool.

Click the Export to a file option and then click the Next button. Click the Outlook Data File (.pst) option and click Next again. The next screen lists all the folders included in your Outlook 2010 installation. Click the top-level file (in the image below, it’s the Outlook Data File folder), check the box to the left of Include Subfolders, and then click on Next button.

  • Click the Browse button at the top of the window and then select a location on your computer for the output backup file. Check the option Replace duplicates with exported items and then click the Finish button at the bottom of the window.

  • It may take a few minutes to generate your Outlook 2010 backup file if you have many messages in Outlook. Once the process is complete, you can move the backup file the same way you would any other computer file. However, keep in mind that your Outlook 2010 backup may be several GB in size, so if you want to copy it to a cloud storage solution like OneDrive or DropBox, make sure you have the free space in that service before you save the file. copies .

Summary – How to backup Outlook 2010

  1. Click the File tab.
  2. Click Open in the left column.
  3. Click the Import button.
  4. Select Export to a file and then click Next.
  5. Select the Outlook Data File (.pst) option and then click Next.
  6. Select the folder at the top of this folder list, check the Include subfolders box, and click Next.
  7. Click the Browse button, choose a location on your computer for the Outlook 2010 backup file, and then click Finish.

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