how to create a mailing list in outlook

This article explains how to create a mailing list in Outlook

  • Mailing lists, also known as contact lists and contact groups, group multiple email addresses under an alias to make it easy to send a message to anyone on that list.
  • Instructions apply to Outlook 2019, 2016, 2013, 2010, Outlook for Microsoft 365, and Outlook.com.

Create a Contact Group in Outlook

Distribution lists are called contact groups in Outlook. Follow these steps to create a contact group and then add members to it in Outlook 2019, 2016, 2013, and Outlook for Microsoft 365.

1.  Go to Home and select New Items > More Items > Contact Group.

Note: Go faster to the group of contacts with the keyboard shortcut Ctrl + Shift + L

2. In the Contact Group dialog box, place your cursor in the Name text box and type a name for the contact group.

3. Go to the Contact Group tab and select Add Members > From Outlook Contacts.

4. In the Select Members: Contacts dialog box, select a contact from the list, and then select Members to add them to the group. Add additional members to the group as needed.

5. Select OK to return to the Contact Group dialog box.

6. Select Save and Close.

Create a Contact Group in Outlook 2010

Creating a contact group in Outlook 2010 is similar to later versions, but there are some differences.

1.  Click Contacts.

Note : Press Ctrl + 3 for a shortcut to Contacts.

2. Enter a name for the contact group in the Name text box.

3. Go to the Contact Group tab and click Add Members.

Outlook 2010 Add Members button

4. Select the contacts you want to add to the group.

Outlook 2010 select members for group window

5. Click Members to add the selected contacts to the group.

Outlook 2010 add members button

6. Click OK to return to the Contact Group dialog box. The contacts included in the group are listed.

Outlook 2010 contact group members displayed

7. Click Save & Close.

Create a Contact List on Outlook.com

Sign in to your Outlook.com account and follow these instructions to create a contact list.

1. Select the Office Launcher in the upper-left corner of the Outlook.com page, then select People.

Outlook.com People app section

2. Select the New Contact drop-down arrow, and then select New Contact List.

Outlook.com create a new contact list menu item

3. Enter a name and description for the group (only you will see this information).

Outlook.com new contact list name field

4. In the Add Email Addresses text box, type the name or email address of a contact you want to add to the list. Suggestions are generated based on your contacts and displayed in a drop-down list.

5. Select a suggested contact to add to the list, or enter an email address and select Add if the contact does not exist in your address book.

Outlook.com add contacts to a new list

6. When you’ve added everyone to the list, select Create.

How to Change Outlook.com Contact Lists

To change a contact list after it has been created

  1. Open the Office App Launcher and select People.

    Outlook.com applications > people menu selections
  2. Select All contact lists, choose the contact list you want to change, and select Edit.

    Outlook.com edit existing contact link
  3. Edit your contact list by adding or removing contacts, changing the description, or renaming the list.

    Outlook.com edit and delete contact list options
  4. After you’ve made all the changes, select Save.

How to Delete Outlook.com Contact Lists

To delete a contact list:

Deleting a contact list does not delete individual contacts from the list.

  1. Open the Office App Launcher and select People.

    Outlook.com applications > people menu selections
  2. Select All contact lists, and then choose the list you want to delete.

    Outlook.com All contact lists with contact list selected
  3. Select Delete.

    Outlook.com All contact lists with contact list selected and delete highlighted
  4. Select Delete in the confirmation window.

    Outlook.com confirmation window to delete of contact list
  5. The contact list is removed.

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