how to save outlook email as pdf

Method 1: Convert Outlook Email to PDF

Step 1. Save Outlook Email to MSG

MSG is the file format in which you can save Outlook emails. After opening your Outlook, select the email you want to convert to PDF, then click the “File” button > “Save As” button to save it as the .msg file format on your computer.

Step 2. Convert Outlook Email to PDF

Launch PDFelement and click “Create PDF” on the home screen. Find the MSG file on your computer and click “Open” to open it in the program and use the Outlook to PDF converter. The converted PDF file will be opened in PDFelement, and you can click the “File” > “Save” button to save it as PDF on your device.

Step 3. Edit Converted PDF (optional)

You can use any tools in the “Edit” tab on the menu bar to enhance your PDF, such as “Add Text”, “Add Image”, “Link”, etc. After making changes, you can save the PDF file .

Method 2: Convert Outlook Email to PDF

Step 1. Print Outlook Email to PDF

Firstly, open the Outlook email you want to print to PDF, then click the “File” button > “Print”. In the Print dialog box, select “Wondershare PDFelement” as the printer option. The printed PDF file opens automatically in PDFelement.

Step 2. Save Outlook Message as PDF

In PDFelement, you can go to “File” > “Save As” button to save the printed PDF document to your computer. Learn about editing PDF files before saving them.

Method 3: Outlook Save as PDF with Adobe Acrobat

You can change the default PDF viewer in Windows 10 in two different ways: through File Explorer or through Control Panel. Both are easy to do if you follow these simple steps:

Step 1. Install Adobe Acrobat

Like Microsoft Office, if you install Adobe Acrobat after installing Microsoft Outlook, Adobe Acrobat Quick Access is automatically inserted into your Outlook. Start Outlook and click Adobe Acrobat on the toolbar. Then you will see two options: Attach as Adobe PDF and Attach as Secure Adobe PDF. Attach as Adobe PDF means that all attached files like PowerPoint, Word, Text, etc. are saved as PDF.

Attach as Adobe Protected PDF means you save a document and an attachment as Protected PDF, which means the file is protected from opening, copying, or printing.

Step 2. Save Outlook Emails as PDF

Start Outlook and then click Adobe Acrobat on the toolbar. In the submenu you will see four tabs: Selected messages, Selected folders, Change conversion settings and Set up automatic archiving. From here, you have two options to convert Outlook emails to PDF files.

Convert Selected Messages to PDF: Under Selected Messages, select “Create New PDF” or “Append to Existing PDF”. Select the email you want to save as PDF and right click on it. Go to “Convert to Adobe PDF”, name your PDF file and click “Save”. Adobe Acrobat instantly saves your email and attachments as PDF files.

Convert Selected Message Folder to PDF: To save time, you can save all the emails you want to convert to PDF in one folder. Then click “Selected Folders” on the toolbar and select the appropriate folder to start the process of saving Outlook messages to PDF files.

After you save your Outlook emails in PDF files, they will open in Adobe Acrobat. Click on it to see the full content of the message. You can also click the attachment’s hyperlink to open it in another window.

Unfortunately, all product updates for Adobe Acrobat XI have been completed. You can continue to use the program, but you will not have customer service to access it.

Email to PDF Windows 10

It seems that Microsoft has finally taken off and decided to listen to its users. If you’ve upgraded to Windows 10, you’ll be happy to know that a Print to PDF option is now available by default. To use this option in Outlook, you need to do the following:

  • Open Outlook
  • Open the specific email you want to save as PDF
  • Go to the File tab and click on it
  • Then go to Print

After you save your email in PDF, you can search for it right away!

Print email to pdf in Outlook screenshot
  • From the Printer drop-down menu, select Microsoft Print to PDF
  • Click Print
  • A window will open where you can choose the location and file name to save your PDF.

When done, click Save.

Save outlook email as pdf screenshot

You have successfully saved an Outlook email as a PDF.

Windows 10 has made it easy to save Outlook emails as PDF, but if you haven’t upgraded to Windows 10 yet, you don’t have this built-in option and you’ll need to download an Outlook add-in to save Outlook email. email as pdf. There are a few to choose from, although you may want to consider simply upgrading Windows 7 or 8 to 10 now as that’s a default option now. This is a good reason to upgrade if you need to use the email to PDF option quite often.

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